This functionality will allow you to expand your audience within Projects (Activity Map) to allow them to receive pertinent notifications beyond just the Owner and Responsible Parties.
Watcher Feature
The Watcher Feature is currently available within the Activity Map functionality of Targets and Programs. It applies to the below categories:
- Grouping Entities: Project, WorkStream, SubworkStream, Milestone, Task, SubTask
- Annotation Entities: Risk, Issue, Decision, Note, Action (ProgramOnly), Assumption (ProgramOnly)
Default watchers
Below is the list of fields by which default watchers are defined and notification is sent by default. After receiving a user can stop watching via link in email if they do not wish to continue receiving such notifications. They can also opt out via the Edit or Detail Screen of the related Hierarchy level within the project.
- Grouping Entities
* Owner
* Responsible
* Functional Team – all members of a team in the current target/program(from Team tab) - Annotation Entities
* Owner
* Functional Team – all members of a team in the current target/program(from Team tab)
A new team member of a Functional Team linked to the target/program becomes a watcher by default. Functional teams can be assigned directly within the Activity Map.
How watcher feature works
- For all the entities listed above, If you go to the Detail Screen or Edit page, you should see an Eye Icon (see screenshots). By clicking that icon, any user who has access to that target/program can watch any changes made to that specific entity (ex. Project, Milestone). By default the watch icon color is grayed out (disabled/not watching).
- If you click on the gray eye icon, it should turn Blue. Simply click it again to Un-watch. There will also be a displayed system message for visual feedback for notifying the user that "You have started/stopped watching this item."
- After a user has started watching an item - if any other user make changes to that item, all the "Watchers" will be notified of each change through Email (with all the data changed including before/after state). A user can un-watch an item Manually by going to that item and click "Stop watching" or simply by clicking "stop watching" link from Email.